Startup Program Operations Coordinator
SF, CA
Title: Startup Program Operations Coordinator (Contract)
Location: San Francisco - onsite 2 days/week
Duration: 6 month contract, 40 hrs/week
Target Start: 2/24
Compensation: $125/hr (W2)
About the Role
We're seeking a highly organized, execution-focused Startup Program Operations Coordinator to own day-to-day operations for a high-volume startup and VC engagement program. This is a hands-on individual contributor role responsible for planning, executing, and scaling a wide range of events — from founder days and executive dinners to global summits and conference activations. You'll partner closely with the Hiring Manager and cross-functional teams to ensure new initiatives are executed flawlessly while building repeatable processes to support rapid growth.
Responsibilities
Program & Event Execution
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Plan and execute a high volume of startup-focused events including:
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VC Founder Days (2/month, 100 attendees)
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Executive founder dinners (20-person VIP events)
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Hackathons, happy hours, and builder-focused activations
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Global Builder Summits (SF, London, Tokyo, Bangalore, Stockholm, Singapore, Berlin)
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Conference activations (Developer Week, Google Next, RSA, AWS re:Invent, tech weeks)
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Customer Advisory Board (CAB) meetings (Spring & Fall)
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Own end-to-end logistics: venue sourcing, catering, AV, registration, speaker coordination, and on-site management
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Build and maintain a detailed calendar of all programs and initiatives
Event Technology & Marketing Ops
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Set up and manage events in Swoogo (or similar platforms), including registration and check-in
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Create and manage Salesforce campaigns with accurate attribution and reporting
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Build HubSpot forms, workflows, landing pages, and email campaigns
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Manage lead capture and data flow between event platforms and CRM
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Support ABM activations for top strategic accounts
Partner, Vendor & Stakeholder Management
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Coordinate logistics with VC partners
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Source and negotiate venues and vendors (catering, AV, production, swag)
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Manage speaker logistics and executive travel as needed
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Partner closely with Startup Partnerships, Field Marketing, Events, and Sales (AEs)
Post-Event & Reporting
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Execute post-event lead triage and sales handoff within 48 hours
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Create attendance reports, engagement insights, and pipeline impact summaries
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Track pipeline influence and ROI from startup programs
Process & Scale
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Develop event playbooks and repeatable workflows
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Identify automation opportunities to improve speed and efficiency
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Document best practices and support cross-functional enablement
Scope & Expectations
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Volume: 20–30 events per quarter
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Event Size: 20-person executive dinners to 500 attendee conferences
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Audience: Startup founders, CTOs, engineers, and VC partners
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Communication: Slack-based, responsive during business hours
Must-Have Qualifications
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5–10 years of experience executing B2B events (field marketing, executive dinners, conferences)
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Proven hands-on IC
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Experience managing high-volume event programs (50 events/year)
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Strong venue sourcing, vendor negotiation, and on-site execution skills
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Experience with event platforms (Swoogo, Splash, or similar)
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Proficiency in Salesforce and HubSpot (campaigns, reporting, landing pages, email)
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Strong understanding of email marketing, segmentation, and lead management
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Familiarity with ABM programs and startup / VC ecosystems
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Background in B2B SaaS, AI, or tech (startup or VC experience required)
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Experience using AI tools
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Bachelor's degree
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Highly detail-oriented, self-directed, and comfortable working against tight deadlines
Nice to Have (not required)
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Experience with Cvent
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Familiarity with Clay, Iterable, Segment, or similar martech tools
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Experience supporting developer or technical founder events
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Experience coordinating global events across multiple time zones
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Familiarity with enterprise sales motions and ABM strategy
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