Operations Administrator
Washington, DC, DC
Job Title: Operations Administrator
Location-Type: Hybrid (3 days onsite in DC, Tuesday - Thursday)
Start Date: April 13 or April 20
Duration: Until July 31 with strong chance of extension
Compensation Range: $20 - $24.50/hr W2
Job Description:
The Operations Administrator will support a small internal operations team by managing day-to-day administrative and operational tasks that help keep internal processes running smoothly. This role will assist with procurement activities, vendor coordination, onboarding logistics, and general office operations.
Day-to-Day Responsibilities:
- Create and manage purchase orders using SAP
- Set up vendors in internal systems and assist with procurement processes
- Submit, track, and troubleshoot vendor invoices
- Communicate with vendors regarding invoice or payment questions
- Coordinate onboarding logistics for new hires, including equipment orders and system access
- Request digital building badges and set up accounts (such as Zoom)
- Assist with managing shared Outlook calendars and internal email lists
- Maintain file organization and shared documentation in SharePoint
- Provide office tours for new hires
- Support internal meetings and occasional team events, including logistics and food ordering
- Assist with meeting technology setup and troubleshooting when needed
- Submit facilities requests through the Angus system when office issues arise
- Send reminders for timesheet submissions and assist with updating organizational charts
- Support employees with expense report questions in Concur
- Assist with travel credit card request processes
- 1–2 years of experience in administrative, operations, or office support roles
- Experience working with SAP for purchase orders, procurement, or financial operations
- Experience supporting administrative or operational processes in a professional environment
- Proficiency with Microsoft Office Suite, particularly Outlook
- Experience working with shared drives or document management systems
- Strong organizational and multitasking skills
- Strong communication and collaboration abilities
- Ability to work both independently and as part of a team
- Proactive mindset with a willingness to jump in and help where needed
- Experience with Workday (organization will transition to Workday in the future)
- Experience using Concur for expense management
- Familiarity with SharePoint
- Experience supporting office operations or internal events
- Experience communicating with vendors or supporting procurement processes
- Comfort using Adobe Reader to edit or manipulate PDF documents
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