Event Coordinator
Chicago, IL, 60611
Apply now: Event Coordinator, location is Onsite in Chicago. The start date is June 1, 2026 for this short-term contract position.
Job Title: Event Coordinator
Location-Type: Onsite in Chicago IL 60611
Start Date Is: June 1, 2026
Duration: Short-term contract (4 days)
Compensation Range: $28 - $30/hr W2
Job Description:
Support a high-profile corporate conference by managing 1x1 meeting floor operations, ensuring seamless coordination, and delivering a polished attendee experience.
Day-to-Day Responsibilities:
- Arrive on time each day and support onsite event execution
- Review conference playbook to understand logistics, schedules, and contacts
- Facilitate communication with 1x1 meeting staff using Microsoft Teams on iPads
- Manage real-time meeting updates, cancellations, and scheduling changes
- Field attendee questions and direct inquiries appropriately
- Ensure all signage is properly placed across assigned floors
- Conduct daily room checks (setup, cleanliness, readiness)
- Maintain a quiet, professional meeting environment by managing hallway noise
- Distribute company materials as needed
- Inspect rooms for lost or confidential items and report to event staff
Requirements:
- Must-Haves:
- Ability to stand and walk for extended periods of time
- Strong problem-solving skills in fast-paced, onsite environments
- Professional, approachable, and client-facing demeanor
- Ability to follow structured plans and adapt quickly to changes
- Nice-to-Haves:
- Experience supporting one-on-one meeting coordination
- Experience working high-end corporate or investment conference events
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