Production Operations Coordinator
Irvine, CA, 92618
Reference ID: 32400415
Date Posted: 06/05/2026
Apply now: Production Operations Coordinator, location is On-Site (Irvine, CA). The start date is ASAP for this Contract-to-Hire position.
Job Title: Production Operations Coordinator
Location-Type: On-Site (Irvine, CA)
Start Date Is: ASAP
Duration: Contract-to-Hire
Compensation Range: $60/hr – $65/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .
Job Description:
The client is seeking a highly organized Production Operations Coordinator to support financial, contractual, and operational workflows for a fast-paced production environment. This role serves as a key liaison across multiple departments, ensuring smooth execution of payroll, invoicing, vendor management, onboarding, and office operations.
Day-to-Day Responsibilities:
- Process payroll and support payroll-related operations using Wrapbook or equivalent platforms
- Manage invoice processing, purchase orders, expense tracking, and reconciliations
- Coordinate vendor onboarding, contract tracking, and documentation workflows
- Submit contracts and agreements through internal approval and legal review processes
- Maintain accurate records for vendors, contracts, and operational documentation
- Support employee onboarding and offboarding activities
- Manage office operations including supplies, inventory, and facilities coordination
- Create and maintain process documentation, training materials, and operational playbooks
- Partner with Finance, Legal, HR, IT, and Operations teams on cross-functional initiatives
- Identify process improvements and implement operational efficiencies
- 3-5 years of experience in operations coordination, production operations, payroll administration, or a related field
- Experience processing payroll using Wrapbook or equivalent systems
- Experience managing invoicing through Coupa or similar platforms
- Strong contract tracking and vendor management experience
- Exceptional organizational skills with the ability to manage multiple priorities
- High attention to detail and accuracy when working with financial data
- Ability to thrive in fast-paced, evolving environments
- Strong communication and cross-functional collaboration skills
- Bachelor's Degree
- Proactive mindset with a strong sense of ownership and accountability
- Interest in leveraging AI tools to improve workflows and efficiency
- Experience with Agiloft
- Experience with Showbiz budgeting software
- Experience with Dropbox administration
- Background supporting creative, studio, production, military, or similarly fast-paced environments
- Experience working closely with Legal, Finance, HR, and Procurement teams
- Experience creating operational playbooks and training documentation
- Familiarity with production insurance certificates and compliance documentation
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